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Case Study

Achieving Execution Mastery: How UP Professional Solutions Used Rhythm to Streamline Meetings & Problem-Solve FAST

Excel Integration
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Reduced executive meeting time from 6 hours to 1.5 hours

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Grew a new safety data program by 3X in 10 months

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Used Rhythm tools to bring the company’s strategic plan to execution

SignThe Business Problem:

Too Many Meetings, Not Enough Movement

Michelle Wink, then-CEO of UP Professional Solutions, had spent over a decade navigating her company’s strategic execution journey when she turned to Rhythm for support. “I understood the concepts of strategic planning—the ‘why’ and the ‘where’—but the ‘how’ was always the missing piece,” Michelle reflected. Despite having a clear strategic vision, UP struggled to implement a system that could bridge the gap between planning and execution, leaving them unsure of how to make tangible progress.

In addition to this challenge, UP’s executive team found themselves trapped in an endless cycle of time-consuming meetings. Every week, they dedicated six hours to discussing project updates, which took away valuable time from growth-focused activities. The result? A constant drain on executive time and payroll, with little to show beyond status reports that failed to move the needle forward.

 

Rhythm Systems Medium Logo BugHow Rhythm Helped:

Streamlined Execution and Maximized Team Efficiency

Rhythm coaches introduced the UP team to a new meeting approach. Instead of using their time for status updates, they would color status all goals in the Rhythm software prior to the meeting. Green goals were on track to achieve success and did not require discussion. Yellow and red goals were encountering roadblocks (minor or major) that put their successful completion at risk. 

The UP executives began to hone in on this heatmap of issues and use their time to problem-solve as a team. To document detailed project updates, team members left comments on their goals before the meeting and notified key stakeholders in real time. 

Following these practices, the team reduced their weekly meeting time from six hours to just 90 minutes. “My executive management group, who are critical to the progression of the company, are freed up to do more important work,” said Michelle. 

High Visibility and Quick Corrections

As UP tracked their goals using the Rhythm method, their projects gained visibility. They had recently launched a proprietary program to gather safety data from the field, and they added this program’s growth as a KPI in Rhythm. 

By quickly recognizing issues when this metric statused Red or Yellow, the team was able to take swift action to improve performance. This proactive approach empowered the team to substantially grow the new program in less than a year.

 

Rocket (1)The Results:

Efficient, Effective, and Ready for the Next Chapter

Harnessing the power of Rhythm software and methodology, UP streamlined their weekly meetings and advanced their strategic plans. They kept high visibility on their most important goals, avoided wasted time discussing business as usual, and proactively solved problems to get their projects on track for success.

During their partnership with Rhythm, UP:

  • Reduced executive meeting time from 6 hours to 1.5 hours
  • Grew a new safety data program by 3X in 10 months
  • Used Rhythm tools to bring the company’s strategic plan to execution 

UP achieved a state of growth that attracted potential buyers. In 2022, they merged with PTS Advance, a subsidiary of HUDDL3 Group, and Michelle continued her strategic execution journey as Advisor to the CEO.

Excel Integration

About

In 2022, UP Professional Solutions merged with PTS Advance, a subsidiary of HUDDL3 Group, and assumed the PTS name. They team up with thousands of candidates, clients, and partners to advance workforce utilization in the oil, gas and chemicals, power and renewables, advanced manufacturing, and construction and infrastructure sectors.

Industry
Staffing & Recruiting

Company Size
Middle Market

Location
Tustin, California

  • Michelle Wink, former CEO, Up Professional Solutions, & current Advisor to the CEO, HUDDL3 Group Michelle Wink, former CEO, Up Professional Solutions, & current Advisor to the CEO, HUDDL3 Group
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    I finally have the tools in my toolbox that I struggled for about ten years to find. Rhythm has given me the ‘how’ [of strategic planning].

    Michelle Wink, former CEO, Up Professional Solutions, & current Advisor to the CEO, HUDDL3 Group

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