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Keep Your Red-Yellow-Greens Short & Sweet

By Tiffany Chepul

    Tue, Apr 3, 2012 @ 09:11 PM Annual & Quarterly Planning, KPIs & Dashboards

    Setting SMART Red-Yellow-Green success criteria is challenging enough, but now you want me to fit it into 30 characters or less?  Impossible!  But, there's good reason for it:  focus.

     Use these tips to get your team setting succinct and SMART RYGs.Red Yellow Green

    - Use the Time Machine Exercise.  If you had a time machine and went to the Due Date of your Priority, what would you like to step out and see in 5 words or less?

    - Tame the details in the Actions List. Instead of defining Green as Step 1 by 5/15, Step 2 by 5/30, etc., record the milestones and deliverables as Action Items.  (As an added bonus, this also increases accountability and forces a true status. For example, if someone is cruising with solid Green statuses, but has 4 overdue Action Items, you know someone's in denial!)

    - Identify the deal-breaker.  Is there one thing on the Actions List, that if it doesn't get done, the whole Priority fails?  Perhaps that's your Red.

    - Avoid Due Date redundancy.  Don't go too far with keeping RYGs short and sweet.  Avoid using simply a date as your Green.  The priority already has a Due Date.  What is the desired result after your Due Date?

    Learn to build focus, alignment and accountability; read Execute Without Drama by Patrick Thean

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