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Improve Team Mental Health with Your Weekly Meeting

By Jessica Wishart

    Tue, Oct 6, 2020 @ 11:03 AM Effective Meetings

    A recent survey from SHRM found, "Work-related concerns left more than 40 percent of employees employee burn outfeeling hopeless, burned out or exhausted as they grapple with lives altered by COVID-19.” The survey found that younger workers (Generation Z) and women were more likely to report symptoms of depression, and only 7% of those experiencing symptoms had reached out to a mental health professional for help. As a leader in your company, your team’s mental health should be a top concern; your company can’t emerge from this crisis strong and ready for the future without a team that’s mentally fit.

    The CDC lists the following common work-related factors that add to stress:

    • Concern about the risk of being exposed to the virus at work
    • Taking care of personal and family needs while working
    • Managing a different workload
    • Lack of access to the tools and equipment needed to perform your job
    • Feelings that you are not contributing enough to work or guilt about not being on the frontline
    • Uncertainty about the future of your workplace and/or employment
    • Learning new communication tools and dealing with technical difficulties
    • Adapting to a different workspace and/or work schedule

    You may not be able to help with all of the uncertainty and stress your team members may be experiencing, but you can leverage a tool in your toolkit to help the team manage the work-related aspects of pandemic induced stress.

    Free Weekly Meeting Agenda

    Here are some ways to improve team mental health with your weekly meeting:

    1. Stick to it. Following your regular routine—including having your weekly meetings, daily huddles, and other regular work meetings on the calendar—can help create a sense of order and control that will improve mental health and productivity. Don’t ditch your meeting rhythms during uncertain times.
    2. Keep it real. Provide your team with relevant updates and information; be transparent, don’t sugarcoat the facts. Be informative while setting a tone that’s calm and positive about the future.
    3. Connect. If your team is still working remotely, mandate that everyone turns the camera on for your meeting. Seeing each other’s faces over video conferencing can help team members feel more connected and less isolated. Use an icebreaker or activity to keep the meeting engaging and provide opportunities for the team to connect with each other.
    4. Solve problems together. Stay focused on your business and the issues at hand. Solving problems together will keep the team focused on what they can control and remind them of the important work they do to help the company at this difficult time.
    5. Celebrate together. Ensure you call out what’s going well. Celebrate new sales, breakthrough ideas, or anything that’s going well for the company. You can also use this time to celebrate people on the team who are taking care of themselves—encourage people to take breaks, spend time outside, and use vacation time for self-care.

    employee burn out

    In addition to leveraging the time you have together in your meeting to communicate, encourage connection, and work together, be sure to have an eye out for team members who may need one-on-one support. If you notice changes in mood or motivation, call the person to check-in. You should also share resources for your team; inform people if you have mental health benefits, an EAP program, or even just links to resources like the ones listed below. Acknowledging that it is normal to feel overwhelmed, distracted, and stressed at this time can help your team members feel safer to ask for help or support they may need.

    Here are some resources to share with your team:

    1. Mindfulness Resources
    2. Yoga and Meditation
    3. Improve Your Sleep
    4. National Suicide Prevention Lifeline
    5. Disaster Distress Helpline
    6. Substance Abuse and Mental Health Services Administration (SAMHSA)
    7. National Domestic Violence Hotline

    As you keep an eye out for signs of distress on your team, remember to take care of yourself, as well. As a leader, you are carrying a heavy load during this time, and you need to set a good example for your team of prioritizing self-care. Be sure to get enough sleep and exercise, spend time outside, take frequent breaks throughout the day to stretch and move around, and foster your social connections. Unplug when you need a break from the news, and be sure to set limits on the times you work if you are working from home. Reach out to a mental health professional if you are struggling; most are offering telehealth or videoconferencing services that are highly effective. You’ll be in a much better position to help your team navigate stress if you are adequately dealing with your own.

    Free Weekly Meeting Agenda

     

    Additional Rhythm Systems Meeting Resources:

    How To Have Effective Weekly Staff Meetings (With Sample Agenda Template)

    Download our weekly meeting agenda

    Are You Having Weekly Meetings with Yourself?

    Supercharge Your Meetings with This Effective Weekly Meeting Agenda

    8 Ways to Make Weekly Meetings Strategic vs. Tactical (Video)

    Consider using Rhythm Software to run your weekly meeting, where the status and agenda are automatically created every week to keep you on track!

    Photo credit: iStock by Getty Images

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