Keep your remote employees aligned and engaged, even when they are working from home.
As more and more workers are asked to work from home we often get asked for our favorite tips and tricks to keep the entire virtual team engaged. Here are some of our favorite tips when using video conferencing software, such as Zoom or WebEx for your team meetings. These are just some of the highlights to get you started.
Here are some of our best resources to help make your virtual meeting a success:
See how the Rhythm Strategy Execution Software fixes weekly meetings by automatically creating the weekly staff meeting agenda tied directly to your strategic initiatives.
Make them powerful problem solving and brainstorming meetings.
Each team member should come prepared each and every week
Good preparation is key to spending the majority of your meeting on Adjustments rather than Status. You need to be able to identify your victories, determine what you're accountable for, talk about anything that has you stuck and plan for a successful week.
Every team member should hold themselves accountable to be prepared for each and every weekly staff meeting. They should read all of the reports submitted, gather all data required for the team and be ready to discuss the most important issues facing your department and organization. Read this excellent article to learn how to build accountable leaders and teams.
Refer to the Meeting with Myself Tool to learn the proper agenda to prepare for a team meeting. Ensure that the team commits to this standard process for preparation. There are 4 easy steps to fixing your weekly team meeting and putting in a little effort pays big dividends each and every week. As an example, it will take some time to implement a new process at work, why not work on it every week?
Rotate to keep everyone experienced.
Use this agenda week after week.
It isn’t just having an agenda; it is about having the right weekly staff meeting agenda. One of the biggest mistakes that cause bad meetings is the lack of an agenda or getting it two minutes prior to the meeting. The agenda should be sent well ahead of time and cover all of the areas that the company needs to discuss in order to grow their business. If you need some staff meeting agenda ideas you'll find our weekly staff meeting template below that you can adjust to fit your team's needs.
The team meeting agendas for each of your teams should include all of the steps that you need to take when getting together with your team, whether in a formal or informal setting. Make sure that the mood fits your company culture and everyone knows that they are coming to the meeting expecting to do work and solve problems. Make sure that you have time for the staff to add an agenda topic that they need to work with the team on. Please watch yourself to make sure that project management tasks don't slip into your meeting.
Establishing the right meeting rhythms with your executive team is key.
Many executive leadership teams spend several hours per week in meetings together. When you consider the salaries and the many other demands on their time, you want to be sure you are having effective weekly meetings every week! The only way you'll reach your Big Hairy Audacious Goal (BHAG) is to have the perfect Rhythm of meetings.
Make sure you establish a habit of doing everything possible to only having meetings that add value. Keep them future-focused, do not give status updates, that is the past. Have discussions that lead you to make the necessary adjustments to achieve the company plan. Now that you have a staff meeting agenda template, make sure that you actually use it!
One of the best ways to increase the effectiveness of your meetings is to appoint a great weekly team meeting facilitator. A great meeting facilitator will help you make sure that every voice gets heard, that action items are captured and that the meeting stays on track following the agenda. You can learn new facilitation skills with our free weekly meeting facilitation guide: 3 Steps to Ensure Your Meeting Will Be A Success.