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Rhythm Blog | Effective Meetings

by Patrick Thean and the Rhythm Team

How Can I Source Ideas From Remote Employees Without Being Disruptive?

Ted Skinner Tue, Mar 31, 2020 @ 11:03 AM

How can I better source ideas from employees, even when they are working from home?

When looking for new ideas, some large organizations take their talent searches beyond their own walls. Almost one-quarter of Fortune 500 CEOs at the world’s 2,500 largest firms were hired externally from 2012 through 2015. Sometimes these executives are hired to reboot the operations or provide fresh perspectives to the organization.

That particular arrangement is less common at SMBs and middle-market companies, which are more often run by founders and other early employees. Still, the inclination to search outside the company for inspiration can be irresistible. Seeing what competitors or other experts in the field are doing at the moment is undoubtedly a key part of staying competitive, but it’s not everything.

How to Use Daily Huddles to Stay Aligned with Remote Teams

Jessica Wishart Wed, Mar 25, 2020 @ 11:03 AM

Many people are working from home or have team members working remotely for the first time. It’s a big adjustment for many, and you may be wondering how to successfully lead your team from afar, especially in such uncertain times. If you’ve never had a Daily Huddle with your team, it’s a great time to give this proven technique a try. We’ve used Daily Huddles and worked with our clients to implement them for over a decade, and this simple, 15-minute meeting could be a minor-major to keep your team focused, aligned and productive in this time of rapid change.

The Daily Huddle Meeting: A Key Component in Mastering the Rockefeller Habits [Video]

Chris Cosper Sat, Feb 29, 2020 @ 06:27 PM

“Are you kidding me? Have a meeting every day! We already have way too many meetings. The last thing my team wants to do is add another morning huddle meeting..... every day.

Yep, that was me about 12 years ago when my coach, Dan Weston, suggested we implement the daily huddle meeting in my company. I was reluctant, but he made me promise to give it a try. My team was reluctant at first too, but in time, this became one of the most important rhythms in the company. And, not only did the executive team huddle, but the design team huddled, customer service and sales huddled, the engineers huddled and the front line supervisors huddled daily.

5 Tips for Running Effective Team Meetings

Ted Skinner Sat, Feb 29, 2020 @ 02:14 PM

Team meetings are a key component of any business. It’s important that the employees know and understand what’s going on with the company and what expectations they need to meet in order for the company to be successful.  It is one of the best ways to create a culture of continuous improvement.

How does your team react to the weekly meeting? Is it a task they dread? Do they welcome the break from their desks? Do they get frustrated because every single meeting always seems to be about the concerns of one single person? Do the meeting participants believe it is time well spent? We have found that companies that take control of their meetings get a huge return on their investment with high employee engagement.

Monthly Management Meeting Agenda Template (Updated for 2020)

Jessica Wishart Sat, Feb 29, 2020 @ 11:03 AM

One of the many things I get to do in my role here at Rhythm Systems is work with our CEO Patrick Thean to coordinate and run our monthly management team meetings. This monthly meeting is a key component for our leadership team’s success; it gets us all aligned, it reinforces and enhances our company culture, it engages and re-focuses our leaders, and it is a great way for us to learn together each month.

Daily Huddle Meeting Template and Examples from Real Companies Just Like Yours

Jessica Wishart Sat, Feb 29, 2020 @ 11:00 AM

What is a huddle meeting?  The daily huddle meeting has been common practice for many companies for ages. No matter your industry (manufacturing, healthcare, technology, etc.) or size, a daily team huddle can be a good idea to increase alignment, communication, and productivity for your teams. According to an article in Inc magazine, huddles "keep companies focused on the same strategic goals, ensure timely answers to pressing questions, and enforce team accountability because everyone knows what everyone else is up to."  The face to face time every 24 hours keeps team members aligned and on task.

Fix a Meeting in 4 Easy Steps [Video]

Ted Skinner Sat, Feb 29, 2020 @ 11:00 AM

Weekly staff meetings are often a huge waste of time and money. Too often, they are just boring status updates that could have been better solved by sending out an email. People have gotten into a rut and just don’t think that there is anything they can do to fix their meetings and they have given up hope. You can change your weekly staff meetings quickly and easily following the four simple steps outlined below. Putting in the effort is well worth the reward of being able to solve problems each and every week in a fun environment that you actually look forward to attending. Just imagine how much better your company’s results would be if every department solved one of its biggest challenges each and every week!

At Rhythm Systems, we have been fixing weekly staff meetings for more than a decade with our unique methodology and patented strategy execution software to focus your most important resources on the most important projects. It isn’t all that difficult once you have a clear execution-ready quarterly plan in place. Once you have you have a clear quarterly plan, aligned with your annual plan, you have the basis for your weekly meeting agenda. If you aren’t connecting your strategic planning with your execution, of which your weekly staff meeting is the cornerstone, you aren’t having the right discussions to move your strategy forward to achieve your BHAG.

There are 11 million meetings in the United States alone every work day. Up to 50% of the time in those meetings is wasted, and that’s probably a conservative estimate, and costs about $37 billion per year in lost productivity in the United States alone. The real question is how much this is costing you and your organization by not fixing your weekly staff meeting?

Daily Huddle Meeting: The Most Valuable 10 Minutes of Your Day

Chris Cosper Sat, Feb 29, 2020 @ 09:00 AM

So, how’s your Daily Huddle meeting going? Over time, it’s easy for this habit to begin feeling a little stale, and you might even start wondering if anyone would miss it if you killed it. They would! And they probably don’t even realize it (so don’t bother polling the team to ask). Instead, be the leader and huddle on!

Sometimes the benefits of Daily Huddles are so subtle they go uncelebrated, but the truth is, the habit of huddling daily with your team might be the most valuable 10 minutes of your day. The next time you feel like it’s an inconvenient interruption or someone tells you they’re too busy to huddle, keep these benefits of the morning huddle in mind.

How to be a Good Facilitator: Top 10 Qualities of the Best Facilitators in 2020

Barry Pruitt Sat, Feb 29, 2020 @ 09:00 AM

Are your meetings the butt of work-related jokes? Why is it that we roll our eyes with disdain when our calendar is loaded with meetings, and more specifically, why do we dread the planning meetings that are so important to our strategic success? Let me ask, have you used senior team members as facilitators? If so, you’ve very likely chosen the wrong facilitator. Save yourself a bad decision before your next planning session. Don’t choose your CEO or an executive team member for strategic planning facilitation. If you do, you’ll pay for it all year (or quarter) based on the plan developed and the pain to get there.  Most executives are great at their jobs, but they don't have all of the qualities of a good team facilitator.  When you are in charge, it is hard to be an active listener, which is extremely important to bring out all of the great ideas from the team.

The Right Meeting Rhythm Will Set You Free! (Infographic)

Jessica Wishart Sat, Feb 29, 2020 @ 08:57 AM

It sounds so simple.  But, I was just discussing scaling up meeting rhythms with one of my colleagues, and she told me that it took her last company three years to get into the right meeting cadence that actually accelerated their team's progress!  They learned through a lot of trial and error (and probably a lot of wasted time in meetings that were unnecessary and some productive time lost catching up in hallway conversations when a meeting was needed but didn't happen).