View Demo

Rhythm Blog | Effective Meetings

by Patrick Thean and the Rhythm Team

Why You Can't Miss the 2019 Breakthrough Conference

Jessica Wishart Thu, Jun 6, 2019 @ 11:04 AM

"Spectacular keynote speeches, incredibly, relevant, informative breakout sessions. Thank you!"

“Loved the human element of business that these sessions brought to the conference”

“Very powerful speakers on Breakthroughs… keep it up!”

“Just kudos. I really enjoyed the speakers. Great insights!”

"The registration/check in process was fantastic! Easiest and friendliest group of people. Thank you!”

The secret’s out - our attendees love our Breakthrough Conference. We have some clients who have attended and brought their teams every single year. Want to know what you’ve been missing? 

4 Easy Steps to Fix Your Weekly Staff Meetings [Video]

Ted Skinner Fri, May 31, 2019 @ 11:00 AM

Weekly staff meetings are often a huge waste of time and money. Too often, they are just boring status updates that could have been better solved by sending out an email. People have gotten into a rut and just don’t think that there is anything they can do to fix their meetings and they have given up hope. You can change your weekly staff meetings quickly and easily following the four simple steps outlined below. Putting in the effort is well worth the reward of being able to solve problems each and every week in a fun environment that you actually look forward to attending. Just imagine how much better your company’s results would be if every department solved one of its biggest challenges each and every week!

At Rhythm Systems, we have been fixing weekly staff meetings for more than a decade with our unique methodology and patented strategy execution software to focus your most important resources on the most important projects. It isn’t all that difficult once you have a clear execution-ready quarterly plan in place. Once you have you have a clear quarterly plan, aligned with your annual plan, you have the basis for your weekly meeting agenda. If you aren’t connecting your strategic planning with your execution, of which your weekly staff meeting is the cornerstone, you aren’t having the right discussions to move your strategy forward to achieve your BHAG.

There are 11 million meetings in the United States alone every work day. Up to 50% of the time in those meetings is wasted, and that’s probably a conservative estimate, and costs about $37 billion per year in lost productivity in the United States alone. The real question is how much this is costing you and your organization by not fixing your weekly staff meeting?

4 Steps to A Great Skip-Level Meeting and 17 Questions to Ask (Updated for 2019)

Ted Skinner Fri, May 31, 2019 @ 09:00 AM

What is a skip-level meeting?

As defined in an article by Jared Lewis, "In a skip-level meeting, upper-level management bypasses mid-level management to talk directly to non-managerial employees. Although there's not typically a special position known as a 'skip-level manager,' senior managers conducting these types of meetings are considered skip-level managers."  The manager meets with employees to try to better understand their team members, build trust in the organization and get a better sense of the work environment challenges facing your front line employees.  Skip level meetings for employees are just as important as they are for managers, and both should be well prepared prior to the "skip meeting."

Top 10 Characteristics of a Good Facilitator [Infographic]

Barry Pruitt Fri, May 31, 2019 @ 09:00 AM

Are your meetings the butt of work-related jokes? Why is it that we roll our eyes with disdain when our calendar is loaded with meetings, and more specifically, why do we dread the planning meetings that are so important to our strategic success? Let me ask, have you used senior team members as facilitators? If so, you’ve very likely chosen the wrong facilitator. Save yourself a bad decision before your next planning session. Don’t choose your CEO or an executive team member for strategic planning facilitation. If you do, you’ll pay for it all year (or quarter) based on the plan developed and the pain to get there.  Most executives are great at their jobs, but they don't have all of the qualities of a good facilitator.  When you are in charge, it is hard to be an active listener, which is extremely important to bring out all of the great ideas from the team.

High Performance Teams Must Have a High Performance Culture

Ted Skinner Tue, Apr 30, 2019 @ 12:35 PM

High performance teams are critical to success in today's fast-paced and ever-changing business environment.  In order to remain competitive, it is imperative that organization's build high performance capacity.  Some common characteristics of high performing teams include:

Align Your Leaders and Engage Your Employees with Monthly Meetings

Jessica Wishart Tue, Apr 30, 2019 @ 12:30 PM

For many companies, the idea of the monthly management meeting can feel like a burden in an already overly scheduled calendar. Why is this meeting, in the midst of so many other meetings, important?

This monthly leadership meeting with employees is your key to building the team, learning together, solving problems, working on specific issues, and reinforcing your company’s culture, initiatives and goals. 

Maximize the Effectiveness of Your Executive Team Weekly Meeting

Tiffany Chepul Tue, Apr 30, 2019 @ 11:29 AM

Executive Weekly Meeting Team Size

For the most effective weekly team meeting, your weekly leadership meeting team should consist of 8-10 people. If your group is too large, consider who truly should be part of the executive team meeting. Perhaps some people should participate at the departmental team-level weekly staff meeting only if they aren't part of the strategic planning process.  You can always invite them into the executive meeting when they have an important project that you need to discuss when it is time for an important update or discussion.  

Executive Meeting Framework

Also, the executive team should be using your Quarterly Plan as the framework for the meeting. The plan should consist of 3-5 Strategic Company Initiatives and 3-5 Personal Priorities each. Owners of those Priorities should have statused them Red, Yellow or Green prior to the Weekly Leadership Team Meeting.  You need to discuss long term growth initiatives, not just the "urgent" items from your daily firefighting that need to go through the executive decision making process.

How to Lead the Best KPI Discussion Ever in Your Weekly Team Meeting

Tiffany Chepul Tue, Apr 30, 2019 @ 11:00 AM

The struggle is real. We’ve all been in meetings about our metrics that produce seemingly endless discussion about the numbers, with no real actions, outcomes or impact on results. CEOs list this as one of their top frustrations – all-talk-and-no-action meetings regarding their Key Performance Indicators or meeting KPIs. A KPI meeting should be about the actions needed to improve the numbers, not a mind numbing analytics reporting with no forward progress on your goals and objectives.

So, how do you avoid the marathon hamster wheel and have an effective KPI discussion in your weekly team meeting? Teams who are really good at this have two things in common: a properly set up real time KPI dashboard and a great facilitator. Here are some patterns regarding both: 

4 Simple Steps to Conduct a Problem Solving Meeting

Ted Skinner Tue, Apr 30, 2019 @ 09:00 AM

I hear time and time again from people that their meetings are a complete waste of time. In fact, they can often be a huge productivity killer. When I dig deeper, I can easily find out why. They typically don’t accomplish anything - the team gets together, but they don’t work on solving the problems facing the company. Team members often update the status of their pet projects, highlighting their accomplishments and glossing over the challenges. Many people get the feeling of Groundhog Day as they talk about the same topics time after time and never make any progress on the real, pressing issues facing the company. However, they don’t get the comedic genius of the great Bill Murray to keep them entertained during their problem solving meeting. It doesn’t have to be that way. There is a better way to run meetings.

Quarterly Planning: Use a Start-Stop-Keep Exercise [Infographic]

Jessica Wishart Thu, Mar 14, 2019 @ 12:29 PM

As the CEO or team leader, you probably put a lot of time and energy into preparing for your Annual and Quarterly Planning sessions for your business. You probably spend time thinking about the agenda, planning the discussions you think you'll need to have, pulling together some data in advance, working on slides, coordinating with a meeting organizer on the logistics, or at the very least, collaborating with an outside facilitator to do all of these things. It's safe to say your brain is probably in the room long before you get to that planning session, but what about your team?