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Rhythm Blog | Effective Meetings

by Patrick Thean and the Rhythm Team

Align Your Leaders and Engage Your Employees with Monthly Meetings

Jessica Wishart Sun, Mar 31, 2019 @ 12:30 PM

For many companies, the idea of the monthly management meeting can feel like a burden in an already overly scheduled calendar. Why is this meeting, in the midst of so many other meetings, important?

This monthly leadership meeting with employees is your key to building the team, learning together, solving problems, working on specific issues, and reinforcing your company’s culture, initiatives and goals. 

4 Steps to A Great Skip-Level Meeting and 17 Questions to Ask

Ted Skinner Sun, Mar 31, 2019 @ 09:00 AM

What is a skip-level meeting?

As defined in an article by Jared Lewis, "In a skip-level meeting, upper-level management bypasses mid-level management to talk directly to non-managerial employees. Although there's not typically a special position known as a 'skip-level manager,' senior managers conducting these types of meetings are considered skip-level managers."  The manager meets with employees to try to better understand their team members, build trust in the organization and get a better sense of the work environment challenges facing your front line employees.  Skip level meetings for employees are just as important as they are for managers, and both should be well prepared prior to the meeting.

Quarterly Planning: Use a Start-Stop-Keep Exercise [Infographic]

Jessica Wishart Thu, Mar 14, 2019 @ 12:29 PM

As the CEO or team leader, you probably put a lot of time and energy into preparing for your Annual and Quarterly Planning sessions for your business. You probably spend time thinking about the agenda, planning the discussions you think you'll need to have, pulling together some data in advance, working on slides, coordinating with a meeting organizer on the logistics, or at the very least, collaborating with an outside facilitator to do all of these things. It's safe to say your brain is probably in the room long before you get to that planning session, but what about your team?

How to Lead a Successful Weekly Team Huddle and Daily Huddle Meeting (Updated for 2019)

Tiffany Chepul Thu, Feb 28, 2019 @ 09:03 PM

The foundation of a successful Daily Huddle Meeting, Team Huddle Meeting or Weekly Huddle Meeting is a great facilitator to keep the weekly team huddle on track for an effective and productive meeting.

Below are some characteristics and best practices of some of our most successful weekly huddle meetings:

The Daily Huddle Meeting: A Key Component in Mastering the Rockefeller Habits [Video]

Chris Cosper Thu, Feb 28, 2019 @ 06:27 PM

“Are you kidding me? Have a meeting every day! We already have way too many meetings. The last thing my team wants to do is add another one..... every day.

Yep, that was me about 12 years ago when my coach, Dan Weston, suggested we implement the daily huddle meeting in my company. I was reluctant, but he made me promise to give it a try. My team was reluctant at first too, but in time, this became one of the most important rhythms in the company. And, not only did the executive team huddle, but the design team huddled, customer service and sales huddled, the engineers huddled and the front line supervisors huddled daily.

Daily Huddle Meeting Template and Examples from Real Companies Just Like Yours

Jessica Wishart Thu, Feb 28, 2019 @ 11:00 AM

What is a huddle meeting?  The daily huddle meeting has been common practice for many companies for ages. No matter your industry (manufacturing, healthcare, technology, etc.) or size, a daily sync-up can be a powerful tool to increase alignment, communication, and productivity for your teams. According to an article in Inc magazine, huddles "keep companies focused on the same strategic goals, ensure timely answers to pressing questions, and enforce team accountability because everyone knows what everyone else is up to."

In theory, implementing a daily meeting with your team sounds simple. Establish some ground rules and stick to them. Typically, the rules include no problem-solving or rabbit holes, start on time, end on time (no more than 15 minutes). Keeping this meeting short and sweet is essential to its effectiveness. Include the right people, and if your organization is larger or more complex, cascade this habit to your departmental teams. Customize a simple daily huddle agenda so you are sharing only the essential information.  Daily huddle questions can spark the discussions needed to make sure that the team has a great day.

How to Lead the Best KPI Discussion Ever in Your Weekly Team Meeting

Tiffany Chepul Thu, Feb 28, 2019 @ 11:00 AM

The struggle is real. We’ve all been in meetings about our metrics that produce seemingly endless discussion about the numbers, with no real actions, outcomes or impact on results. CEOs list this as one of their top frustrations – all-talk-and-no-action meetings regarding their Key Performance Indicators or meeting KPIs. 

So, how do you avoid the marathon hamster wheel and have an effective KPI discussion in your weekly team meeting? Teams who are really good at this have two things in common: a properly set up KPI dashboard and a great facilitator. Here are some patterns regarding both: 

How Do Technical Review Meetings Work?

Ted Skinner Thu, Feb 28, 2019 @ 09:00 AM

At Rhythm Systems we help middle marketing companies get the most out of their meetings, from annual planning meetings to weekly team meetings to help companies get the most out of their strategic plans.  Recently we get some questions on how to conduct an technical review meeting.

A technical review meeting is very similar to how it sounds. It is a meeting of project professionals to discuss detailed planning and technical issues such as engineering, manufacturing, etc. The meeting allows you to identify specific issues and concerns.

Top 10 Characteristics of a Good Planning Facilitator [Infographic]

Barry Pruitt Thu, Feb 28, 2019 @ 09:00 AM

Are your meetings the butt of work-related jokes? Why is it that we roll our eyes with disdain when our calendar is loaded with meetings, and more specifically, why do we dread the planning meetings that are so important to our strategic success? Let me ask, have you used senior team members as facilitators? If so, you’ve very likely chosen the wrong facilitator. Save yourself a bad decision before your next planning session. Don’t choose your CEO or an executive team member for strategic planning facilitation. If you do, you’ll pay for it all year (or quarter) based on the plan developed and the pain to get there.  Most executives are great at their jobs, but they don't have all of the qualities of a good facilitator.  When you are in charge, it is hard to be an active listener, which is extremely important to bring out all of the great ideas from the team.

Weekly Team Meetings Suck, Let's Fix Them

Ted Skinner Thu, Feb 28, 2019 @ 09:00 AM

You know what? Weekly team meetings suck. There, I said it. I know many of you were thinking it, but I went ahead and put it out there. People don’t like them. In fact, many people describe their departmental meetings as a complete waste of time. Others compare meetings to running in a circle like a hamster, it feels like you are moving, but you are getting nowhere! I have seen poorly executed meetings almost single handedly crush the culture of an organization. It is impossible to build an excellent company without a great culture as you can’t keep the A players that you need to succeed. Think about it, when was the last time you walked out of a meeting and thought “that was awesome!”?  If you run effective team meetings, solve problems and follow the weekly meeting agenda each and every week you'll rid yourself of this nightmare!