It sounds so simple. But, I was just discussing scaling up meeting rhythms with one of my colleagues, and she told me that it took her last company three years to get into the right meeting cadence that actually accelerated their team's progress! They learned through a lot of trial and error (and probably a lot of wasted time in meetings that were unnecessary and some productive time lost catching up in hallway conversations when a meeting was needed but didn't happen).
One of the most important components of the Rhythm Systems, the Think-Plan-Do methodology is to implement a planning rhythm that includes the next level of management. Taking Think-Plan-Do to operational teams creates alignment to the company plan and helps each team get focused on the next 90 days. But, how can that help teams that need to work together? How do you get two different operational teams to work together, not only in a positive way, but in a way that produces maximum impact on results and creates synergy between teams?
“Are you kidding me? Have a meeting every day! We already have way too many meetings. The last thing my team wants to do is add another morning huddle meeting..... every day.”
Yep, that was me about 12 years ago when my coach, Dan Weston, suggested we implement the daily huddle meeting in my company. I was reluctant, but he made me promise to give it a try. My team was reluctant at first too, but in time, this became one of the most important rhythms in the company. And, not only did the executive team huddle, but the design team huddled, customer service and sales huddled, the engineers huddled and the front line supervisors huddled daily.
Weekly staff meetings are often a huge waste of time and money. Too often, they are just boring status updates that could have been better solved by sending out an email. People have gotten into a rut and just don’t think that there is anything they can do to fix their meetings and they have given up hope. You can change your weekly staff meetings quickly and easily following the four simple steps outlined below. Putting in the effort is well worth the reward of being able to solve problems each and every week in a fun environment that you actually look forward to attending. Just imagine how much better your company’s results would be if every department solved one of its biggest challenges each and every week!
At Rhythm Systems, we have been fixing weekly staff meetings for more than a decade with our unique methodology and patented strategy execution software to focus your most important resources on the most important projects. It isn’t all that difficult once you have a clear execution-ready quarterly plan in place. Once you have you have a clear quarterly plan, aligned with your annual plan, you have the basis for your weekly meeting agenda. If you aren’t connecting your strategic planning with your execution, of which your weekly staff meeting is the cornerstone, you aren’t having the right discussions to move your strategy forward to achieve your BHAG.
There are 11 million meetings in the United States alone every work day. Up to 50% of the time in those meetings is wasted, and that’s probably a conservative estimate, and costs about $37 billion per year in lost productivity in the United States alone. The real question is how much this is costing you and your organization by not fixing your weekly staff meeting?