There is no way around it—the quality of your Weekly Team Meetings makes or breaks your Quarterly Plan. Most teams simply update each other on the status of their various projects, rather than problem solving the biggest challenges keeping you from your goals. Whether you are new to leading a weekly meeting or a 10-year veteran, everyone is vulnerable to the dreaded weekly meeting rut. Don't worry as experts in strategy execution we have decades of experience helping teams just like yours make their meetings productive.
I have seen it at one time or another at just about every company that I have had the pleasure of coaching. It starts out as a few people falling behind on their Weekly Meeting Preparation process —missing statuses, Comments stop going in and some Actions become overdue. Before you know it, a Weekly Adjustment Meeting gets cancelled here and there, attendance drops and there's no chance of an effective weekly meeting. The Weekly Adjustment Meeting devolves into a status read-out with only a few people talking. Next, people start saying the meeting is a waste of time. Quarterly Plans start getting missed, and the snowball is already halfway down the hill.
Your Weekly Adjustment Meeting is expensive. You’re pulling eight of your top, most highly-paid employees away from their desk for 60-90 minutes every week. That meeting has to be efficient, increase revenue and profit, and keep the team on track to achieving the Company’s Quarterly Plan. If the Weekly Meeting is not working, it’s up to you as CEO to right the ship. If a leader can't engage team members, you don't have a chance of meeting your goals and target.
It’s time to ignite your passion around having spicy weekly meetings! Don’t miss the opportunity to maximize the value of that time with your team every week. Your entire team should see it as the one “can’t miss” item on their calendar. Make sure that the weekly meeting agenda items are directly related to your goals, if they are not, they aren't likely to be an effective use of your time. Remote teams have it even more difficult, so make sure that you include items that keep the team engaged and on-task.
Get ready to roll up your sleeves to solve problems and face the brutal facts about goals that are struggling. Wrestle a few stuck Priorities to the ground so they can positively impact revenue and profit as soon as possible. Every wasted weekly meeting sets the team one more week behind on achieving their quarterly plan—now that’s expensive! Ensure that the team is prepared to discuss successes, road blocks and areas for improvement every week to share.
At Rhythm Systems, we’ve seen tens of thousands of plans and have been a part of thousands of weekly meetings; we’ve truly seen it all - the good, the bad and the ugly! We know what it takes to turn your weekly meetings around and have the experience and references to prove it.
With the Weekly Meeting Coaching & Feedback program, a Rhythm expert will attend one of your team’s Weekly Meetings every month. We’ll see firsthand how your meetings are going and offer practical suggestions for improvement. Perhaps your facilitator needs help to sharpen their skills around asking the right questions, or you need a fresh perspective on how your dashboards are set up to drive the right conversations and make the right adjustments. Perhaps your agenda needs a shakeup, or you simply need the accountability that an outside observer provides just by being there.
Make this year your best yet, by having spicy Weekly Meetings with the help of your Rhythm Success Manager. Your team’s execution is only as good as your last Weekly Meeting—let us help!
Check out these resources for better team weekly meetings:
Consider using Rhythm Software to run your weekly meeting, where the status and agenda are automatically created every week to keep you on track!
Photo credit: iStock by Getty Images
Photo Credit: iStock by Getty Images