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New Process Implementation: How to Implement a New Process at Work in 5 Steps

By Tiffany Chepul

    Sun, Jun 30, 2019 @ 11:00 AM Strategy Execution

    As companies grow, the need to strategic establish implementation processes to help you scale to meet your business goals becomes inevitable. We've all Change Management: How to Roll Out a New Process Company-Widereached a place in our role when the way we used to do things no longer works and we have to innovate. Necessity becomes the mother of invention - there's really no way to avoid it in a healthy growing company.Tweet: Necessity becomes the mother of invention - there's really no way to avoid it in a healthy growing company. @RhythmSystems http://bit.ly/2FCp7CR

    The truth remains, however: implementing new processes at work is hard. It's some of the most difficult work that teams do. Some teams struggle with change itself - it pushes people out of their comfort zone and sometimes there is resistance. Other teams struggle to develop the processes themselves - they can't agree on the best way to proceed to improve the business process. Even if you can define a new process and make some headway on changing people's mindsets, there is still the uphill battle for implementing the key processes that turn plans into action. Management teams can help their employees to implement a new business process in five simple ways.

    Here are some patterns for successfully implementing a new process company-wide:

     

    Implement the process with a clear objective

    Or, as Stephen Covey says, begin with the end in mind. Starting with an Objective Statement is a great way to understand what process you are trying to establish, how you are going to go about it, and what result you are trying to achieve. This should clearly define the business process that needs to updated and the business reason why it needs to be done.  This establishes clear goals and objective to determine a common vision around the new process you are trying to implement.

    Get process input from across the organization

    Most processes touch multiple departments. For example, the process around how the Finance Team handles expense submissions impacts Sales, Production, Exec team, etc. Gain input from those teams on how the new process might make things easier for them, get them paid faster, etc. Not only do they feel heard, but they are more likely to see the value of the new process and become early adopters.  This isn't just the human resources, strategic management or the senior management team's sole responsibility - all of the cross-functional team members should be represented in the implementation plan if you really want to gain a competitive advantage.

    Clear communication of the implementation process

    Once a new process improvement has been established, it must be clearly communicated. Lead with the value the new process will provide to the company and all of the affected teams. Make the steps clear so later the team is comfortable holding each other accountable to following them.  Make them aware of the long term benefits of making the change.  This isn't just change for the sake of change - the planning process to both the short term change management and long term strategic implementation to better the company's ability to achieve their 3-5 year strategic plan.  The key to strategic execution is to have the right business process in place to continual drive progress towards your goal and making adjustments to that plan as more data becomes available.  

    Drive new business process adoption

    The most successful process implementations have one person who clearly owns it as a priority, and they are in charge of the entire project management of the key components of implementing the new process. Ideally, if it is a company-wide new process, a member of the executive team would own the overall adoption priority to assist the implementation strategy. Executive sponsorship can be extremely helpful in driving adoption to get the projected implemented successfully.  This needs to be part of your performance management metrics so that you can make sure that your process implementation is having the desired effects. 

    Don't be afraid to make adjustments to the process

    As with any priority, you will learn things as you begin the execution phase. If any part of the new process isn't working, have an open dialogue and make any necessary adjustments. New management processes will only take hold if they truly provide the value as described in your original Objective Statement. Did implementing the process increase efficiency as expected?  Did you surpass your goals?  Did your fall short?  What can you do now with the new data available to improve?  Start implementing those processes changes and continue working!  You'll get better each time you through this process implementation framework.

    Following these steps sets the stage for the successful development and implementation of any new process in your organization. Successful strategy execution involves constantly improving business processes that align with your management system. Go forth and conquer!

    Free CEO Playbook for Success

    Want to know more about implementing a business process at work?

    Here are additional resources to read:

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    How CEOs Succeed—Achieve A Top Valuation Through Strategy Execution Software

    The Five C's of Team Accountability

    The Team Accountability Assessment

    How to Fix Your Weekly Team Meetings

    Using Systems to Grow as Your Company Scales

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    Photo Credit: iStock by Getty Images  

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