Rhythm Blog | Effective Meetings

by Patrick Thean and the Rhythm Team

Maximize the Effectiveness of Your Executive Team Weekly Meeting

Tiffany Chepul Wed, Aug 1, 2018 @ 11:29 AM

Team Size

For the most effective weekly team meeting, your executive team should consist of 8-10 people. If your group is too large, consider who truly should be part of the executive team meeting. Perhaps some people should participate at the departmental team-level weekly meeting only.

Framework

Also, the executive team should be using your Quarterly Plan as the framework for the meeting. The plan should consist of 3-5 Company Priorities and 3-5 Personal Priorities each. Owners of those Priorities should have statused them Red, Yellow or Green prior to the Weekly Meeting.

Daily Huddle Template and Examples from Real Companies Just Like Yours

Jessica Wishart Thu, Jul 12, 2018 @ 11:00 AM

The daily huddle meeting has been common practice for many companies for ages. No matter your industry (manufacturing, healthcare, technology, etc.) or size, a daily sync-up can be a powerful tool to increase alignment, communication, and productivity for your teams. According to an article in Inc magazine, huddles "keep companies focused on the same strategic goals, ensure timely answers to pressing questions, and enforce accountability because everyone knows what everyone else is up to."

In theory, implementing a daily meeting with your team sounds simple. Establish some ground rules and stick to them. Typically, the rules include no problem-solving or rabbit holes, start on time, end on time (no more than 15 minutes). Keeping this meeting short and sweet is essential to its effectiveness. Include the right people, and if your organization is larger or more complex, cascade this habit to your departmental teams. Customize a simple agenda so you are sharing only the essential information.

5 Strategies for Better Team Meetings [Infographic]

Jessica Wishart Thu, Jul 5, 2018 @ 11:00 AM

I recently watched a TED Talk from David Grady called "How to save the world (or at least yourself) from bad meetings." It's hilarious, and it hits on some real pain points that we all experience with poorly run meetings that suck our time and energy as well as prevent us from getting the real work done. Grady says, "Everyday, we allow our coworkers, who are otherwise very, very nice people, to steal from us...I'm talking about time."

Do you go back to your desk and think, "Man, I wish I had those two hours of my life back?" Do your weekly staff meetings feel like pulling teeth? If you or your team members can relate to the video linked above, then it is time to shake up your weekly staff meetings.

Time for a Meeting Makeover: Transform Your Weekly Staff Meeting [Infographic]

Jessica Wishart Thu, Jun 14, 2018 @ 11:00 AM

Weekly Team Meetings…we’ve all got them. Conventional business wisdom has proclaimed since the beginning of time that the weekly staff meeting is a necessary evil. Lately, ditching the time you spend in meetings is a popular productivity hack, but without the regular time to collaborate with your team, you miss valuable problem-solving time and run the risk of everyone working in a silo—potentially on the wrong things.

How to Lead the Best KPI Discussion Ever in Your Weekly Team Meeting

Tiffany Chepul Thu, Jun 7, 2018 @ 11:00 AM

The struggle is real. We’ve all been in meetings about our metrics that produce seemingly endless discussion about the numbers, with no real actions, outcomes or impact on results. CEOs list this as one of their top frustrations – all-talk-and-no-action meetings regarding their Key Performance Indicators

So, how do you avoid the marathon hamster wheel and have an effective KPI discussion in your weekly team meeting? Teams who are really good at this have two things in common: a properly set up KPI dashboard and a great facilitator. Here are some patterns regarding both: 

Why Your Team Didn’t Get Expected Results [Video]

Tiffany Chepul Tue, May 8, 2018 @ 11:00 AM

"Everybody has a plan until they get punched in the mouth." - Mike Tyson

I've never met a CEO who expected his or her team and their plan to fail. People are optimists, for the most part, and most CEOs have faith in their teams to succeed. After all, the CEO hired the team, came up with the plan and work with the team every day to achieve the plan. Yet inevitably, many plans do fail. Why is that and what is it costing you? 

Revenue is a great example as it's the lifeblood of any organization. It funds your growth, pays your people, enables you to deliver great products and serve your clients. What happens when revenue goals are missed? Can you not fund R&D to develop that great new product? Does the new piece of equipment that you need to purchase go on hold? Do you have to lay people off or stop providing stellar service to your clients? Are your investors ready to pull out? Scary things can happen when plans are not delivered successfully and revenue goals are missed.

Establishing the Weekly Meeting Habit at the Team Level

Tiffany Chepul Mon, May 7, 2018 @ 06:04 AM

Successful Rhythm Cascade implementation hinges greatly on Team Leaders. Once the Company's Quarterly Plan is established, Team Leaders must work with their teams to create their Team Quarterly Plan. What good is a corporate goal of $25 million in new sales if the Sales team isn't aligned? 

The Daily Huddle Meeting: A Key Component in Mastering the Rockefeller Habits [Video]

Chris Cosper Tue, May 1, 2018 @ 06:27 PM

“Are you kidding me? Have a meeting every day! We already have way too many meetings. The last thing my team wants to do is add another one..... every day.

Yep, that was me about 12 years ago when my coach, Dan Weston, suggested we implement the daily huddle in my company. I was reluctant, but he made me promise to give it a try. My team was reluctant at first too, but in time, this became one of the most important rhythms in the company. And, not only did the executive team huddle, but the design team huddled, customer service and sales huddled, the engineers huddled and the front line supervisors huddled.

Top 10 Qualities of a Good Planning Facilitator [Infographic]

Barry Pruitt Tue, May 1, 2018 @ 09:00 AM

Are your meetings the butt of work-related jokes? Why is it that we roll our eyes with disdain when our calendar is loaded with meetings, and more specifically, why do we dread the planning meetings that are so important to our strategic success? Let me ask, have you used senior team members as facilitators? If so, you’ve very likely chosen the wrong facilitator. Save yourself a bad decision before your next planning session. Don’t choose your CEO or an executive team member for strategic planning facilitation. If you do, you’ll pay for it all year (or quarter) based on the plan developed and the pain to get there.

Weekly Adjustment Meetings vs. Weekly Status Meetings (Infographic)

Jessica Wishart Tue, May 1, 2018 @ 09:00 AM

Establishing the right meeting rhythm with your executive team is key. Many executives spend the majority of their days in one meeting or another; when you consider their salaries and the many other demands on their time, you want to ensure you are doing everything possible to only have meetings that add value.

Many executive teams are in a rhythm of meeting weekly to update each other on the status of projects and priorities.  While it is important to have clear communication and keep each other in the loop on these important topics, the time you spend with your executive team would be far more valuable if you replaced boring weekly status update meetings with Weekly Adjustment Meetings that energize your team around solving problems before it is too late to hit your quarterly goals.

The infographic below is a comparison of Weekly Adjustment Meetings and Weekly Status Meetings.