Rhythm Blog | Effective Meetings

by Patrick Thean and the Rhythm Team

Why Your Team Didn’t Get Expected Results [Video]

Tiffany Chepul Tue, May 8, 2018 @ 11:00 AM

"Everybody has a plan until they get punched in the mouth." - Mike Tyson

I've never met a CEO who expected his or her team and their plan to fail. People are optimists, for the most part, and most CEOs have faith in their teams to succeed. After all, the CEO hired the team, came up with the plan and work with the team every day to achieve the plan. Yet inevitably, many plans do fail. Why is that and what is it costing you? 

Revenue is a great example as it's the lifeblood of any organization. It funds your growth, pays your people, enables you to deliver great products and serve your clients. What happens when revenue goals are missed? Can you not fund R&D to develop that great new product? Does the new piece of equipment that you need to purchase go on hold? Do you have to lay people off or stop providing stellar service to your clients? Are your investors ready to pull out? Scary things can happen when plans are not delivered successfully and revenue goals are missed.

Establishing the Weekly Meeting Habit at the Team Level

Tiffany Chepul Mon, May 7, 2018 @ 06:04 AM

Successful Rhythm Cascade implementation hinges greatly on Team Leaders. Once the Company's Quarterly Plan is established, Team Leaders must work with their teams to create their Team Quarterly Plan. What good is a corporate goal of $25 million in new sales if the Sales team isn't aligned? 

Top 10 Qualities of a Good Planning Facilitator [Infographic]

Barry Pruitt Tue, May 1, 2018 @ 09:00 AM

Are your meetings the butt of work-related jokes? Why is it that we roll our eyes with disdain when our calendar is loaded with meetings, and more specifically, why do we dread the planning meetings that are so important to our strategic success? Let me ask, have you used senior team members as facilitators? If so, you’ve very likely chosen the wrong facilitator. Save yourself a bad decision before your next planning session. Don’t choose your CEO or an executive team member for strategic planning facilitation. If you do, you’ll pay for it all year (or quarter) based on the plan developed and the pain to get there.

4 Easy Steps to Fix Your Weekly Staff Meetings [Video]

Ted Skinner Tue, Apr 3, 2018 @ 11:00 AM

Weekly staff meetings are often a huge waste of time and money. Too often, they are just boring status updates that could have been better solved by sending out an email. People have gotten into a rut and just don’t think that there is anything they can do to fix their meetings and they have given up hope. You can change your weekly staff meetings quickly and easily following the four simple steps outlined below. Putting in the effort is well worth the reward of being able to solve problems each and every week in a fun environment that you actually look forward to attending. Just imagine how much better your company’s results would be if every department solved one of its biggest challenges each and every week!

At Rhythm Systems, we have been fixing weekly staff meetings for more than a decade with our unique methodology and patented software to focus your most important resources on the most important projects. It isn’t all that difficult once you have a clear execution-ready quarterly plan in place. Once you have you have a clear quarterly plan, aligned with your annual plan, you have the basis for your weekly meeting agenda. If you aren’t connecting your strategic planning with your execution, of which your weekly staff meeting is the cornerstone, you aren’t having the right discussions to move your strategy forward to achieve your BHAG.

There are 11 million meetings in the United States alone every work day. Up to 50% of the time in those meetings is wasted, and that’s probably a conservative estimate, and costs about $37 billion per year in lost productivity in the United States alone. The real question is how much this is costing you and your organization by not fixing your weekly staff meeting?

Value of Outside Facilitation for Quarterly and Annual Planning

Cathy McCullough Wed, Jan 10, 2018 @ 09:00 AM

Unfortunately, I’ve seen leading companies spend (aka “waste”) time in a one or two-day Annual or Quarterly Planning Session. The time is wasted because once they leave the room, they get back to what’s normal (i.e., they get back to putting out fires on a daily basis). As one CEO recently said to me, “We plan, but we never seem to get very far with implementing our plan.” What’s lost when this happens is not only time but focus, productivity, and discipline.

For this CEO, it was at this point in time when he contacted Rhythm Systems to inquire about having a facilitated onsite session.  The session went really well, and the team commented that it was one of the most productive two days they’d spent together in a very long time.

How to Run a Meeting in 6 Simple Steps

Ted Skinner Wed, Dec 13, 2017 @ 11:00 AM

It’s a fact in today’s business world that meetings typically take up a large part of your day. In fact, some days are spent running from one meeting to the next with barely any time to catch your breath! However, I have rarely (okay, never) heard anyone say that these meetings are the best tools to execute against their company’s strategic plans. Well, at least that’s not what they tell me before they come to Rhythm Systems to fix their problems and leverage our unparalleled expertise on how to run meetings that truly work. In fact, so many of our prospects tell us that their meetings have become ineffective, we decided to make a video about it. If you’d like to see what a great cadence of effective meetings can do for you, visit our client page to find out more about what they say after working with us! 

Eliminating Waste: How to Conduct a Meeting Audit

Jessica Wishart Fri, Dec 8, 2017 @ 11:00 AM

Take a look at your calendar. If you’re like most executives, you’re booked up with meetings weeks in advance. As we all know, meetings can sometimes be a real waste of time. At Rhythm Systems, we help our clients establish the right rhythm or cadence of meetings and use best practices to ensure the time spent in meetings is valuable. We believe that our Daily Huddles, Weekly Adjustment Meetings, Monthly Meetings, Quarterly Planning, Annual Planning, and ongoing think rhythms help your company (and each of you) work more effectively, solve problems more proactively, and make critical adjustments so you can achieve success. That being said, you probably have some meetings on your calendar that you wonder, “What’s the point?"

5 Productivity Best Practices to Get More Done with Less Stress

Jessica Wishart Wed, Nov 29, 2017 @ 11:30 AM

 We are rapidly approaching the most wonderful - and busy - time of year. With the holidays and end of year deadlines looming around the corner, many of us are gearing up for a stressful season. Do you wish you and your team could be more productive and simultaneously experience less stress? Does it sound too good to be true? I recently listened to a Vital Smarts webinar on “Getting Things Done: How You and Your Team can Become More Productive and Valuable at Work” that cited research proving there are a few key habits that you can implement to accomplish just that. The research is based on David Allen’s Getting Things Done. According to the research study, people who practice these habits “outperform low performers by 68% and experience less than half the stress." 

How to Lead a Successful Weekly Meeting and Daily Huddle

Tiffany Chepul Sat, Nov 4, 2017 @ 09:03 PM

The foundation of a successful Daily Huddle or Weekly Meeting is a great facilitator.  Below are some characteristics and best practices of some of our most successful executive teams:

4 Reasons Why You Shouldn't Skip the Good News

Jessica Wishart Thu, Oct 26, 2017 @ 11:30 AM

Those of you familiar with our recommended meeting agendas know that we usually like to start most meetings with all team members sharing something positive. Our Daily Huddles, Weekly Adjustment Meetings, Monthly Meetings, and even planning sessions typically include either a round of good news or sharing victories and bright spots as way to kick off the meeting. To some of our more matter-of-fact clients, this can seem frivolous, and they may be tempted to skip this agenda item and move on to the “real” work. But, there’s a method to our madness. We recommend starting with good news for good reasons.