How to Run a Meeting: A Complete Beginner's Guide

By: Jessica WishartMon, Apr 17, 2017 @ 09:00 AM

One of the best practices we recommend to all of our clients is rotating facilitation duties for your team’s weekly adjustment meeting. There are a few reasons for this: having different styles and facilitators keeps the team engaged in the meeting week after week, and giving everyone on the team a chance to facilitate builds leadership skills and encourages taking ownership of the team meeting. With a more engaged team, you’ll have a better meeting and be more likely to solve problems rather than waste time on status updates. But, meeting facilitation is a skill - and one that everyone on the team might not be comfortable with at first.

Read More

Topics: Weekly Meeting, Meeting Facilitation

Retrospective Meetings: Bringing the Post Mortem Meeting to Life

By: Ted SkinnerThu, Jul 21, 2016 @ 09:00 AM

Whew….you’ve done it. You and your team just completed a major project and are celebrating! The group did a good job making adjustments and dealing with all of the curve balls thrown their way during the process, and they successfully delivered on the project. It was quite an accomplishment and the team worked really hard to deliver on it. The celebration is well deserved, so how do you follow up on it? You learn from it! There is something to learn from every project, whether a success or a failure, so you’ll perform better on your next project. The best way to do this is with a retrospective meeting. You may have heard of this type of meeting called a post-mortem meeting, but I like to call it a retrospective meeting as the project doesn’t need to figuratively die in order for you to learn from it!

Read More

Topics: Meeting Facilitation

Not Just Another Meeting: Use a Planning Checklist

By: Jessica WishartTue, May 24, 2016 @ 09:00 AM

Meetings. Most executives spend their days in a haze, bouncing from meeting to conference call to another meeting - back to back to back. Sadly, many of these meetings leave the attendees wondering, “What’s the point?” or “Why didn’t you just send that in an email?”

You can’t escape them, but you can make sure that you aren’t contributing to the meaningless, monotonous meeting marathon by practicing careful preparation for any meetings you schedule. Preparation is the key to ensuring that your meetings are productive and achieve the desired outcomes in the allotted period of time.

Read More

Topics: Weekly Meeting, Meeting Facilitation

How to Run a Meeting in 6 Simple Steps

By: Ted SkinnerThu, Apr 21, 2016 @ 09:00 AM

It’s a fact in today’s business world that meetings typically take up a large part of your day. In fact, some days are spent running from one meeting to the next with barely any time to catch your breath! However, I have rarely (okay, never) heard anyone say that these meetings are the best tools to execute against their company’s strategic plans. Well, at least that’s not what they tell me before they come to Rhythm Systems to fix their problems and leverage our unparalleled expertise on how to run meetings that truly work. In fact, so many of our prospects tell us that their meetings have become ineffective, we decided to make a video about it. If you’d like to see what a great cadence of effective meetings can do for you, visit our client page to find out more about what they say after working with us! 

Read More

Topics: Meeting Facilitation

Top 10 Qualities of a Good Planning Facilitator

By: Barry PruittThu, Jan 14, 2016 @ 09:00 AM

Are your meetings the butt of work-related jokes? Why is it that we roll our eyes with disdain when our calendar is loaded with meetings, and more specifically, why do we dread the planning meetings that are so important to our strategic success? Let me ask, have you used senior team members as facilitators? If so, you’ve very likely chosen the wrong facilitator. Save yourself a bad decision before your next planning session. Don’t choose your CEO or an executive team member for strategic planning facilitation. If you do, you’ll pay for it all year (or quarter) based on the plan developed and the pain to get there.

Read More

Topics: Meeting Facilitation

Questions Every Good Weekly Meeting Facilitator Should Ask

By: Tiffany ChepulTue, Dec 22, 2015 @ 09:00 AM

Recently, after taking a new team of Rhythm software users through their first Weekly Adjustment Meeting, they asked me to write down some of the questions I used while facilitating. The request really got me thinking. Who doesn’t need a few good weekly meeting facilitation questions in their back pocket, right?

Read More

Topics: Weekly Meeting, Meeting Facilitation

7 Tips for More Effective Meetings (Video)

By: Jessica WishartTue, Sep 8, 2015 @ 09:00 AM

Meetings - most of us dread them, and for good reason. According to the Wall Street Journal, executives spend about one third of their work life in meetings; about 18 hours out of a 65 hour work week are spent in meetings. According to a Bain & Company study, 15% of a company’s collective time is spent in meetings and that number increases each year. Sadly, many of the meetings that take place are poorly organized and run, and actually turn out to be a terrible waste of time and resources. 

Read More

Topics: Weekly Meeting, Meeting Facilitation

Align Your Leaders and Engage Your Employees with Monthly Meetings

By: Jessica WishartSun, Apr 12, 2015 @ 12:30 PM

For many companies, the idea of the monthly meeting for managers (or the whole company depending on the size of your organization) can feel like a burden in an already overly scheduled calendar. Why is this meeting, in the midst of so many other meetings, important?

This day or half-day meeting is your key to building the team, learning together, solving problems, working on specific issues, and reinforcing your company’s culture, initiatives and goals. 

Read More

Topics: Meeting Facilitation, Employee Engagement, Monthly Meetings

As CEO, How Much Space Should You Take in the Room?

By: Patrick TheanWed, Apr 8, 2015 @ 09:00 AM

Many CEOs I work with struggle with this same issue, and some don’t even know that they have a challenge. They present an idea to their team, hoping that their team will come up with ideas and take it from a brown box to a beautifully wrapped package, bows and all, then shipped to their customer, but instead it goes out in the same brown box that the CEO presented. How do you empower your team to share ideas, but still command the room without taking up too much space?

Read More

Topics: Quarterly Planning, Leadership, Meeting Facilitation

How to Train a Team Member to Facilitate a Quarterly Planning Session

By: Alan GehringerFri, Feb 27, 2015 @ 09:00 AM

Our next Valentine's Day contest winner is Cara R.  Here's her question: "What is the best way to train someone on our team to facilitate a 90 day planning mtg?  You have a lot of resources on your website regarding the agenda for the sessions, but how do we get a facilitator to really help the team focus on the most important questions? What should be the facilitator's objectives during this time?  The things that will lead to an even better plan?"

Cara, thank you for your question. 

Read More

Topics: Quarterly Planning, Meeting Facilitation